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  • What are the dates of the 2024 Spring and Fall Shows?
    The Spring Craft Show takes place on Saturday, May 18th from 9am - 3pm with a Rain Date on Sunday, May 19th. The Fall Craft Show takes place on Saturday, September 21st from 9am - 3pm with a Rain Date on Sunday, September 22nd.
  • Where does the show take place?
    You can find vendors on Broadway between Holly and Laurel Avenues, Pitman Avenue between Broadway and Simpson Ave, and on Ballard Avenue and in Ballard Park. Our shops and restaurants are also open during the show!
  • Who should apply?
    We look for unique hand craft vendors, and welcome new vendors as well as vendors from previous years. Additionally home bakers, food trucks, Pitman businesses & Pitman non-profits are standard in our vendor line up. We are looking for creative, positive, and friendly vendors who are excited about participating at our outdoor event! Hand Crafters: Assemble objects themselves from (mostly) raw materials. Categories include, but are not limited to: Activities (done or made on the spot, i.e. face painting, sand art etc.) Adult & Children’s Apparel/Jewelry/Accessories Candles/Scents Decorations Fine Art Housewares Paper Products Pet Products Home Bakers: Sell food that does not require temperature control. Home Bakers must have a Cottage Food Operator Permit from the New Jersey Department of Health. For more information, including a list of included food items, please visit the New Jersey Department of Health. Food trucks/trailers/carts: Prepare food on-site for immediate consumption or are selling food that requires temperature control. Approval from the Gloucester County Board of Health is mandatory. Call 856-218-4170 for more information. If you are cooking or serving hot food you may need a fire permit. Email firesafety@pitman.org or call 856-589-2433. Failure to call and meet all county and local requirements will result in expulsion by the Fire Marshal on the morning of the show. Call now to avoid this problem. Non-profits: Pitman non-profits are welcome to come be a part of the show as they are a vital part of our greater community! After the April 6th registration deadline, any unclaimed non-profit spots will be opened to non-profits based outside of Pitman. There will be a limit of 10 non-profits per show. Commercial vendors: Sell a commercial product, (like windows, countertops, or own a service based company) made mostly or completely by others. Some products blur this line. In that event decisions about whether an object is a craft or a commercial item are made at the sole discretion of The Pitman Craft Show Committee. Commercial spots are limited.
  • Who should NOT apply?
    Direct to buyer/Consumer/MLM (Scentsy, Lularoe, Pampered Chef), vendors with imported goods or mass-produced items.
  • When and how can I apply?
    Registration opens in early February through our website and is hosted by Jotform.
  • When is the deadline for applying?
    The deadline for applying is April 6th. After that a $20 late fee will be applied to all applications, no exceptions. We recommend applying for both shows as soon as possible.
  • How much is a vendor spot?
    Spring Craft Show 2024 Fees: Crafters/Home Bakers - $155.30 per 10x10 spot (2 maximum) Food trucks/trailers/carts - $350.30 for set ups not exceeding 20 feet in length. Pitman based non-profits - $60.30 per 10x10 spot (1 maximum) Commercial Business - $425.30 per 10x10 spot (1 maximum) Fall Craft Show 2024 Fees: Crafters/Home Bakers - $175.30 per 10x10 spot (2 maximum) Food trucks/trailers/carts - $350.30 for set ups not exceeding 20 feet in length. Pitman based non-profits - $60.30 per 10x10 spot (1 maximum) Commercial Business - $425.30 per 10x10 spot (1 maximum) All vendors must pay point of sale registration fee percentage (2.9% per transaction) After April 6th, there is a $20 late charge on all spots. No exceptions.
  • What do I get for my vendor fee?
    A 10x10 spot within the Pitman Craft Show interior Promotional Assistance including: - Two Official Vendor Graphics you can customize - Guidance on how to create an event to promote yourself A digital vendor guide available to shoppers on our website Vendor Showcase & Event Guide - Seen by over 20 thousand people on Social Media Vendor Treasure Hunt after each show Streamlined logistic information with timed entries and Fast Pass On-site staff to answer day-of concerns Free Parking off-site and free shuttle for Vendors Free Parking off site with free shuttle for your Shoppers
  • Why can’t I upload a photo?
    The file needs to be a small JPG file.
  • Where can I request a certain spot or to be next to another vendor?
    We do not accommodate special requests or make special arrangements for spot assignments. (ADA considerations can be noted in the standard registration) We have an extensive database, so reminders about former spot assignment is not necessary.
  • I filled out the application, but can’t pay now. Is my spot secured?
    Registrations are only complete upon payment. If you haven’t paid, you’re not registered.
  • I tried to apply, but I cannot see where to put in my payment information. What do I do?
    Try clearing your cache. If you are trying to apply on your phone, try using a desktop.
  • Why can't I purchase 3 spots?
    Due to the increased popularity of our shows, we are no longer offering vendors 3 spots.
  • I applied and paid, will I receive a confirmation that I am accepted?
    After you apply and pay you should receive an email confirmation. That email is your proof of registration. If you do not hear from us within fourteen (14) days, assume acceptance. We appreciate that you need time to prepare. If we have made a decision to reject your application for reasons other than inappropriate behavior, you will be notified well in advance of the show. Otherwise, keep an eye out for your emailed space assignment on May 1st for the Spring Show, and September 1st for the Fall Show.
  • What are the dimensions of one purchased spot?
    Each spot purchased (for crafters, home bakers, non-profits, and commercial vendors, food tents) is approximately 10×10 feet. Food trucks & trailers spots are 10x20 feet. Any vendor with set ups larger than allotted space will be charged for an additional spot. You MAY NOT store any of your belongings in the sidewalk behind your spot. You MAY NOT store any of your belongings on the steps of a business behind you. ANY vendor found doing this will be IMMEDIATELY expelled from the show with NO refund.
  • Are tents allowed?
    Tents and canopies are advised, but can be no bigger than 10 x 10 at the base. Vendors should have a set up that is designed to protect them from the elements. Pro tip: bring weights so your display doesn’t blow over on a breezy day.
  • Is there access to electricity or WIFI in my spot?
    Electricity and WIFI are not provided.
  • May I use a generator?
    Yes. Your planned use of a generator must be noted on your application. Only Honda 1000 or 2000 generators may be used. Please note, use of a generator may impact your spot assignment. If you do not indicate that you have a generator on your application, you may NOT operate one during the show.
  • Are tents and tables provided?
    No. Please bring whatever you need to be comfortable for the day with you, and only what you can fit in your purchased spot(s).
  • I applied, but changed my mind. Can I have a refund?
    Before April 6th, refunds are processed with a $25 dollar restocking fee per vendor spot purchased, plus any additional fees from our point of sale system. Between April 6th and each show's spot assignment communication, refunds are processed with a $50 restocking fee per vendor spot purchased, plus any additional fees from our point of sale system. After Spot Assignments Emails are sent, there will be no refunds processed for any reason, no exceptions.
  • I can’t attend a show I’ve paid for and I’m not eligible for a refund. Can I sublet the space?
    No. Vacant spots are offered to vendors on the waiting list. Failure to notify and participate on the day of the event may affect acceptance into future shows, particularly on rain dates.
  • Spots are sold out, how can I get on a waiting list?
    A link with a shorter application will be posted once spots are sold out. If a spot opens up, you will be contacted via email with a Square invoice from the Craft Show Committee. You have 8 hours to pay your invoice in full. Once you pay, you will fill out an application (for our records). Acceptance into the Show once on the waiting list is not guaranteed. The Craft Show Committee reserves the right to choose vendors based on category and proper fit for the overall Show.
  • Spots are sold out, but someone on Facebook/Instagram says they have spots. Is that legit?
    No. Beware of scammers claiming to sell Pitman Craft Show spots. We exclusively operate through our websites and never through individuals or social media. Apply and pay only through our website; distrust links from other vendors. Craftshows@uptownpitman.com is the only contact with authority. There is no alternative method once spots sell out. Follow this process to safeguard against scams.
  • Why was I declined as a participant?
    The Pitman Craft Show Committee reserves the right to decline any registration at any time, or to refund the crafters money, less restocking fees, and cancel their registration at any time and for any reason prior to any Show.
  • I was expelled from the show, am I eligible for a refund?
    Vendors may face expulsion for various reasons, such as inappropriate behavior, misrepresentation of items, lacking paperwork, or missing entry time. Expulsions result in exclusion from future shows, and no refunds are issued.
  • How do I find my spot assignment?
    Spot assignments are emailed to vendors on May 1st for Spring vendors, and September 1st for Fall vendors. Please check your spam folder on this date, if you do not see your email
  • I’m a vendor from last year, am I guaranteed the same spot?
    Pitman Craft Shows no longer “guarantees” last year’s space, however, if your application is submitted prior to April 6th, an effort will be made to assign you the same space or a nearby space in the same section. Please don’t email with previous year’s space numbers or requests (other than ADA accommodations).
  • I’ve been a vendor for a number of years, and my spot assignment changed. My customers expect me in the same spot. What can I do?
    Spot assignments at Pitman Craft Shows are subject to change annually due to the dynamic nature of the event. With over 250 vendors, vendor placement considers categories and strives to accommodate Broadway businesses. Therefore we cannot guarantee the previous years’ space. Reasons for changes include late applications, requests from new local businesses, trailer or generator usage, alterations in display size, and the speed of exit. Vendors with changed spots are encouraged to use the provided promotional image to inform loyal shoppers about their new location. Please do not email the committee asking why your spot has changed. It is up to you to understand how our show runs. Failure to comply with this agreement may impact future acceptance to our shows.
  • I’m a Pitman business with a store-front in the show interior, how do I get the space in front of my façade?
    Register before April 6th to guarantee a spot in front of your business. Note: we do not take requests for precise space numbers, should more than one choice be available. Off-Broadway businesses are assigned to the nearest possible space.
  • I’m a local business. Can I pay for my spot and leave it empty?
    No. There must be some sort of display and a person to attend it in the space. Spaces left empty the day of the show will be filled with crafters desiring a better location. No refunds will be issued.
  • What happens if my spot isn’t “good”?
    The shows are extremely well attended. Ultimately, every spot is good.
  • What if I don’t like my neighbor?
    For problems like space infringement, excessive noise etc. please bring your concerns to the Information Booth in Ballard Park and a representative will assist you. Decisions made by the Craft Show Committee representatives about neighborly disputes are final.
  • I’m a commercial vendor. Can I set up an unattended display for advertisement?
    No. Each space must be attended by its owner or a representative at all times.
  • I’m an Animal Rescue and can I bring animals for adoption?
    Due to crowded conditions and the unpredictable nature of animal behavior you are limited to ONE adult mascot 50 LBS or larger OR TWO adult mascots in the 40 LB or smaller range. In addition up to 3 small juveniles are welcome. (20 lbs or less). Animals must be leashed or contained and monitored by a human handler at all times and confined to the grassy space in Ballard Park.
  • Where can I find information about logistics for the Show?
    Along with your Spot Assignment email you will receive comprehensive information regarding our load-in logistical procedures, including where to line up outside the Show interior to load in.
  • What time does load-in start?
    Our load-in process is a well-oiled machine. Entry time is based on spot assignment location, and it is imperative that you are in line before your entry time. Vendors with trailers and who request extra time setting up will also be given a 5:30 AM arrival time. Entry time ranges from 5:30 AM to 7:00 AM when our food trucks load-in. The road is shut down to vehicles at the discretion of the Event Coordinator and the Pitman Police Department. Failure to arrive on-time for your entry may jeopardize future acceptance into the shows.
  • How can I find my spot?
    You will receive a map with your Spot Assignment email. Police and volunteers are on standby to help guide you to your spot.
  • I see my spot. Where does my tent go?
    Spot numbers are painted on the curbs with an arrow pointing to the right (if you are standing in the street facing the sidewalk.) Your spot BEGINS at YOUR number, moves to the right, and ENDS at the next highest number. For example, if your spot is X001 you can fill the space between it and the painted number X002.
  • Where can I park my car?
    After you unload your vehicle, park at Bright Beginnings Academy, 536 Lambs Road, Pitman, NJ. A free shuttle will arrive at 6:00AM and loop between the lot and First and East Avenues, just outside of the Show Interior. This shuttle will end its run at 4:00PM, 60 minutes after the Show closes. At that time ALL Vendors must be packed up with their cars removed from Bright Beginnings Academy. If you require handicapped parking, the Pitman Police will add spots along the immediate Show exterior, allowing you to park closer. If you need to access your car during the show, you can ride the shuttle to the lot, as it will loop between that location, the shopper lot, and the pick-up/drop-off location at First and East Avenues.
  • I have a lot of inventory. Will your volunteers help me unload or reload my items?
    No. Our volunteers are on site to help keep logistics for the day running smoothly. If you cannot handle load-in/pack up on your own, please bring your own helpers.
  • Can I use more than one vehicle to unload my merchandise?
    Only one vehicle per crafter is allowed beyond the barricades. Additional vehicles may park at Bright Beginnings, but cannot pass the barricade.
  • What’s the procedure for load-in?
    Vendors will enter the Show Interior from their assigned location once checked in by a volunteer, and after being waved in by the police. Once you find your spot, park your vehicle against the curb and unload quickly onto the sidewalk. Do not unload into the street at the curb. Please wait to begin setting up, including tents, until after you have parked your vehicle and returned on the shuttle. You must bring enough staff to help you unload. Volunteers are not permitted to touch vendor belongings.
  • What time may I begin to set up?
    Vendors will not be allowed to enter the Show interior before their assigned times, NO EXCEPTIONS. Vehicles must clear Broadway by 7:15AM. Please don’t set up your display until after your vehicle is parked. Regardless of expressed timing here, the Pitman Police Department has jurisdiction over the show’s interior, and exterior access roads, and may shut down vehicle access.
  • What if I can’t make it the Show day-of?
    We understand things happen. If you cannot make it the day of the Show, please email The Craft Show Committee immediately at craftshows@uptownpitman.com. Vendors who fail to show up without communicating will not be accepted at the next show. If this happens in Spring, and you have a spot for Fall, you will be excluded from Fall’s Show with no refund. This is especially important if our rain date is activated.
  • What time may I pack up?
    Vendors may pack up at 3:00PM. Prior to 3:00PM, there is no vehicular access to the Show. Packing up early may result in a vendor being excluded the following year.
  • What’s the procedure for exiting?
    At 3:00PM, vendors can pack up onto the sidewalk. Do not pack up in the street . When you are packed, you will be issued a re-entry ticket from a volunteer. Ride the shuttle back to your car. Your vehicle will not be allowed past the barricade without this ticket. Pull up against the curb, load your items and exit as efficiently as possible. Vendors who fail to pack and exit by 4:30PM may risk acceptance in future shows. Vendors who are still at the show past 4:30PM will be fined $75.00 for every additional half hour spent packing up.
  • Do I need a sales tax certificate?
    State representatives may be present at the show and Crafters are expected to comply with all state tax laws.
  • I’m a food vendor preparing food on-site. What certifications do I need?
    The Fire Marshal has informed us of strict enforcement of all applicable county and local regulations. These rules apply to all food vendors preparing food on-site or selling food that must be temperature controlled. You need the following: Certification from the Gloucester County Board of Health. Call 856-218-4170 immediately to start your process If you are cooking or serving hot food you may need a fire permit. Email firesafety@pitman.org or call 856-589-2433 Failure to call and meet all county and local requirements will result in expulsion by the Fire Marshal on the morning of the Show. Vendors are responsible for all fees. Call now to avoid this problem.
  • Do I need to bring my Spot Assignment Email or Registration Confirmation?
    You’re not required to print out your confirmation. Your Space Assignment Email is personalized for you and has useful day-of Show information including, links to your entry map and parking addresses. Save paper and your ink, and have it ready on your phone for expedited check-in.
  • Is there a rain date?
    Rain date for the Spring Craft Show is 5/19. Rain date for the Fall Craft Show is 9/22. Because the rain date’s conditions are always a more distant unknown, some precipitation is acceptable. The Craft Show Committee does not promise a “dry” day.
  • How will I know if the show on Saturday is canceled and the rain date is going into effect?
    Vendors will be notified via email on the Friday before the show shortly after 5PM, if the rain date is activated. There will also be information on our social media and website.
  • How will the decision to use the rain date be made?
    Prediction Source: WeatherUnderground Pitman NJ Forecast @ 5PM on Friday (12 hours from the first arrival at the show)
  • What is the process that The Craft Show Committee uses to determine use of a Rain Date?
    Conditions will be considered for the hours of 9AM thru 4PM Saturday. In the event that the rain date’s Friday 5PM forecast is not an improvement over the original show date (both days are similarly poor), the show will move forward as planned on Saturday. The existence of a rain date is not a guarantee of an available dry day. The rain date will be implemented if the Friday 5PM WU Hourly prediction is any of the following: Light Rain: 3 consecutive hours or 4 total hours of a 50% (+) chance of .09 inches or less per hour Light rain is rain from scattered drops that, regardless of duration, do not completely wet an exposed surface up to a condition where individual drops are easily seen. Moderate Rain: 2 consecutive hours or 3 total hours of a 50% (+) chance of .10 thru .30 inches per hour. Moderate rain’s individual drops are not clearly identifiable; spray is observable just above pavements and other hard surfaces. Heavy Rain: 2 total hours of a 50% (+) chance of .31 or more inches per hour OR 3 total hours of a 45% (+) chance. Heavy Rain seemingly falls in sheets; individual drops are not identifiable; heavy spray to a height of several inches is observed over hard surfaces. Combination of precipitation types: 3 total hours of a 50% (+) chance of any 2 or more rates of precipitation. Precipitation at or below .009 inches per hour across any or all hours won’t trigger the use of the rain date. The Craft Show Committee reserves the right to implement the rain date under other unforeseen weather circumstances not described above. (i.e. lightning, high wind etc.) The Craft Show Committee will not be held responsible for inaccurate or changing forecasts after Friday @5PM. If the precipitation thresholds have not been met at 5PM the show will move forward as planned regardless of subsequent forecasts. Absolutely no refunds will be issued if the rain date thresholds are not forecast, but rain exceeds the prediction on the day of the show. Absolutely no refunds will be issued if the rain date is enacted and the next day turns out to be a dry day. In the event that the rain date is enacted, the rain date is rain or shine. Absolutely no refunds will be issued for use of the rain date. In purchasing a spot you agree to abide by this formula and assume the risks of unpredictable inclement weather including, but not limited to, lost fees, lost profits or wet merchandise.
  • How do I get in touch with someone?
    Email us at craftshows@uptownpitman.com. Emails are monitored daily from May 1st to May 20th and August 1st to September 30th. Most inquiries during these times involve non-registration arrangements, and if it's not covered on the application, we likely can't accommodate it. Answers to common questions are in the FAQ, accessible year-round. Please do not contact us on social media through comments or on messenger. Do not contact Borough Hall.
  • Why aren’t you answering my question on Facebook?
    Please refrain from contacting us through Facebook or Instagram; these platforms are meant for event promotion. Keep commentary on the Facebook event page positive and fun—it's an advertisement for the show, not a vendor business space. For business or show-related inquiries, email craftshows@uptownpitman.com. While it's acceptable to comment "Visit my booth at the show!" once, avoid cluttering the event page with personal space reminders. We feature a Vendor Showcase for you to share photos and your spot number a few days before the show.
  • Can I call Borough Hall for information?
    No. The Pitman Craft Shows are not run by the Borough and Borough Hall cannot assist you, as it has no specific information about the Shows.
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All Vendors must read each FAQ Section 

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